The technology of banking has automated a great deal of bookkeeping, but anyone who works with financial records understands that it’s not perfect. Clients still send PDF statements, bank feeds may not be working or historical transactions aren’t available. In the event of this, someone has to turn a document specifically designed for reading data into a format that accounting software could actually use.
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Bank statement converters can save you time by making the process easier. Instead of entering manually dates, descriptions, withdrawals, and deposits row-by-row, Docubrew converts statements into structured spreadsheet-ready data.
If a PDF ends up being the Missing Piece
Imagine a bookkeeper creating the year-end reconcile for the first client. The accounting platform shows the most recent transactions, however some months from the past have been left out. Fortunately clients have downloaded the original PDF reports.
Typically, rewriting during those times could require long hours of copying numbers into a spreadsheet. The bank statement PDF to Excel workflow is a feasible alternative. Docubrew collects data about transactions from paper bills that have been scanned or digital PDFs.
Reduced manual transcription is an effective way to lower the chance of errors for professionals who need to transfer bank statements to Excel frequently.
Make sure you keep the pages that Actually count
The bank statements aren’t just composed of transactions. A 12-page paper could have a cover sheet, account summary, disclosures and notices as well as a number of pages of the actual bank activity.
Docubrew lets users preview the document, and then select the appropriate pages prior to conversion. This makes it easier to convert bank statement data to Excel, without having to add unrelated content.
After the file is processed after processing, it can be opened in Excel or utilized in accounting platforms like QuickBooks, Xero, FreshBooks and many more.
CSV offers a flexible accounting Workflow
CSV is still popular due to the fact that spreadsheets as well as databases and accounting software are compatible with CSV because they are compatible with spreadsheets, databases and accounting software. Docubrew can convert a bank statement into CSV by referring to the table of transactions.
This same process is used by firms to convert bank statements into CSV. It is useful whether making historical records from scratch, handling cleaning projects for new clients, analyzing missing transactions, or compiling records for reconciliation.
Accounting firms who need to handle multiple client statements or clients simultaneously may benefit from batch processing.
Financial Documents Need Considerate Privacy Controls
Processing financial records isn’t just about convenience. Bank statements can contain sensitive information about clients therefore bookkeepers and accountants may also care about the location where processing occurs.
Docubrew offers two options. Its Windows desktop application handles files locally on the user’s PC thus the files aren’t stored for conversion. For those who prefer to work with browsers can opt for the encrypted cloud version, where uploaded files are immediately deleted after 24 hours.
That choice distinguishes the platform from bank statement to Excel software that depends exclusively on remote processing.
Turning Document Archives Back Into Working Data
PDF statements are excellent documents, but they’re not the most convenient for transactions that need to be reconciled, sorted, removed, or imported into another. Scanned files add an additional complication, as the information about transactions is usually only available in images.
Docubrew is a powerful software that blends OCR and statement parsing in order to convert the documents that were scanned into useful financial information. This provides accountants bookkeepers and business owners a way to transform archival financial records into useful transactional data.
The result is a straightforward improvement to a previously tedious process: use the bank statement as the primary financial record and then turn its transactions table into data that you can actually work with.